Apply for Time Personnel Receptionist
Job Position: Receptionist
Location: Johannesburg, Fourways
Closing Date: Not Specified
Job Description
Are you a friendly, organized, and energetic person? Do you flourish in a fast-paced setting and love engaging with others? We are now looking for a receptionist to join our client’s dynamic team.
As the initial point of contact for this organization, you will play an important part in establishing a positive and welcome experience for their clients, visitors, and team members.
Requirements
- Matric
- Proficiency in Word and Excel
- At least 1 – 2 years of experience
- Reliable transportation
- Experience in administrative and reception roles.
- Excellent communication abilities in English and Afrikaans.
Duties and Responsibilities
- Provide an efficient, pleasant, and inviting introduction to all customers visiting the show room/office or calling on the phone to enhance the company’s favorable professional image.
- Responsibilities include timely and professional call answering, screening, and forwarding, as well as addressing client inquiries, complaints, and orders to ensure their satisfaction.
- Oversee upkeep of the office, equipment, air conditioning, and plumbing, and ensure that every renter is looked after in the same way as stipulated by the body corporate guidelines.
- Managing the lead list and assigning it to the sales representatives
- Manage petty cash, reconcile it, and report to the finance department.
- Ensure all appropriate slips/invoices are forwarded to my finance department in a timely way with the correct billing address.
- Create and handle all quotations/invoices for my service department, and ensure that all outstanding payments are made on time (by email or phone).
- Filing and scanning through emails to employees and clients
- Manage the company’s vehicle licences and renewals.
- Order and distribute office supplies as asked, and do grocery shopping at Makro weekly or monthly as needed.
- Purchase electricity for the office as needed.
- Purchase cake for birthdays that occur within a week.
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