Apply for Phaki Personnel Management Services Administration Officer
Job Position: Administration Officer
Location: Pretoria, Gauteng
Closing Date: 03 July 2023
Company: Phaki Personnel Management Services
Job Type: Contract
Job Description
To provide administrative assistance to the Deputy Director-General.
Responsibilities
Financial administration and coordination DDGs office
- Record monthly expenditure patterns and compare them to budget estimates.
- Reconcile projected spending with actual spending.
- Coordinate the processes of financial planning.
- Complete all necessary paperwork for the transfer of funds.
- Process payment for goods and services purchased.
Administration support
- Administer documents and ensure compliance with required organizational standards (formatting, etc.) or government directives.
- Monitor incoming and departing documentation, as well as compliance as defined by various units.
- Write routine letters, memoranda, reports, and submissions, among other things.
- As needed, provide secretariat services at meetings.
- Manage a diary -Make logistical plans, such as travel arrangements, venue bookings, catering, and so on.
- Coordinate and compile DDG monthly, quarterly, and annual plans and reports.
Project administration
- Assist in the development of project plans and tracking progress throughout the project’s life cycle.
- Track progress on the program problem log and risk log with appropriate project team members, either internally or outside, and send reminders and follow-up activities.
- Compile updated progress feedback letters based on the project’s schedules and progress meetings.
- Identified and gathered potential project risks, creating reports for management action.
- File and keep up to current project records, such as financial expenditures, reports, memos, letters, and contract status schedules.
- Receive and review papers and letters compiled by stakeholders and implementing units, ensuring that they are processed properly. stakeholders, implementing units, and ensuring that they are processed properly.
Documents and records keeping
- Maintain records and make sure they are conveniently available inside the DDGs office.
- Maintain a manual and electronic filing system within DDG.
Requirements
- National diploma NQF 6 in Public Administration / Office Management and Technology/ Business Management
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