Apply for Ann Swan Personnel General Administrator
Job Position: General Administrator
Location: Gauteng, Kempton Park
Closing Date: Not Specified
We are looking for a highly organized and detail-oriented General Administrator – Accounts Payable to join the team of our client. The ideal individual will be critical in maintaining the correctness and effectiveness of our accounts payable administrative tasks. The primary focus will be on spending management, completion of creditors packets, and timely and accurate payment processing to suppliers.
Responsibilities
- Expense Management
- Ensure that all expenses are appropriately recorded and approved on time.
Maintain an expenditure report tracking and management system.
- Ensure that all expenses are appropriately recorded and approved on time.
- Creditors Packs
- Complete all creditors packs, ensuring that they are in sync with supplier statements.
Verify and reconcile bills to ensure that financial records are accurate.
- Complete all creditors packs, ensuring that they are in sync with supplier statements.
- Authorization and Timely Processing
- Complete and authorize packs within the periods specified in order to satisfy payment deadlines.
- Ensure that all suppliers, including Discount Suppliers (final working day of the month) and Non-Discount Suppliers (first Friday of the next month), are paid on time.
- Payment Processing
- Work with necessary departments to ensure that payments are processed on time.
Set up a method to monitor and enforce payment terms.
- Work with necessary departments to ensure that payments are processed on time.
- Document Management
- Create and keep an organized structure for simple access to documents.
Ensure that all required documentation are easily accessible when needed.
- Create and keep an organized structure for simple access to documents.
Requirements
- Accounts payable clerk, office administrator, office assistant, or other equivalent experience
- Matric/Grade 12
- Financial qualifications will be beneficial.
- A working knowledge of Microsoft Office (Word, Excel, Outlook, Internet Explorer), Sage/Pastel, or another accounting package will be desirable.
- STRUMIS experience will be advantageous.
- Previous administrative experience, preferably with an emphasis on accounts payable.
- Data entry and record-keeping require meticulous attention to detail and accuracy.
- Expertise in related software applications, such as spreadsheet packages.
- Outstanding organizational and time management abilities.
Key Outcomes
- All expenses are immediately and accurately authorized.
- Creditors packs are fully completed and in sync with supplier statements.
- Packs are finished and authorized within the timeframes specified in order to meet payment deadlines.
- Suppliers are paid within set terms, with Discount and Non-Discount Suppliers being distinguished.
- Create a streamlined document management system for easy access.
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