Job Position: Administration Assistant
Location: Johannesburg, Gauteng
Closing Date: Not Specified
Employer company: TotalEnergies Marketing South Africa (Pty) Ltd
Duties
As an Administration Assistant, you would be in charge of the following tasks:
HSSE
- To effectively manage and reduce HSE risk within the scope of responsibility by ensuring compliance with all HSE policies, rules, guidelines, and legal requirements.
- Promotion of a safe working environment, as well as positively contributing to the company’s HSE KPIs and risk-reduction goals.
- That HSE competency standards are defined and enforced within the scope of authority.
STRATEGY
- Control reception – ensuring that all visitors have signed in, have been tested for alcohol, and have been announced by phone.
- All sales documentation (delivery notes) must be reviewed for accuracy and policy compliance.
- Policies
- All return journeys must be checked and balanced against loaded quantities.
- Capture delivery information on SSAM, split, and file numerically.
- Keep track of all retained quantities to ensure they are all accounted for.
- On trip sheets, check and control profits and losses.
- Check and sign for all deliveries made to reception, such as couriers and stationery.
- Deliveries
- Maintain serial control of all manual documents.
- Send batches of documents to Metro file for scanning.
- Respond to POD requests received by the Terminal
- SAM should be exported for balancing purposes with transporters.
- Whenever possible, assist with capture.
- Perform any additional duties as may be reasonably ordered by the Office Supervisor or Terminal
- Manager
- Ensure that all administrative duties are carried out within the limitations of the company and in accordance with policies and procedures.
- Ordering and issuing stationery and canteen supplies at a low cost.
- Managing the stationery registration for regulated papers.
- Keeping up with housekeeping standards.
- Ensure that non-conformances discovered during Administrative Audits are addressed.
- Monthly submission of the complaint register to local authorities
- Send all completed P201s to SARS and Turners Shipping for clearance.
- One Maestro’s primary champion or collaborator
- Update all noticeboards with pertinent information.
- Train new interns/learners on your responsibilities.
- Contribute to the adoption of Process Safety Management (PSM) at the Terminal.
Requirements
- Grade 12/Matric
- Less than 3 years experience
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